Careers

  1. Full-Time Non-Profit Executive Director

  2. Part-Time Operations Coordinator

    ___________________________________

FULL-TIME NON-PROFIT EXECUTIVE DIRECTOR

To see a PDF copy of this job description, please click here.

STAGEBRIDGE - The nation's leading senior performing arts education organization, and pioneer of Creative Aging programs, based in Oakland CA - seeks a dynamic, experienced Executive Director to lead the organization.

START DATE: January 2019, or ASAP

APPLICATION DEADLINE: Rolling with a goal to hire by early 2019

SALARY: $80,000 (Commensurate with a $550k budget AND regional/Oakland-based arts nonprofits)

BENEFITS: Prorated full health care, 3 weeks paid vacation, and generous paid holidays.

REPORTING: The Executive Director reports directly to the Board of Directors and is charged with building, nurturing and sustaining the organization in accordance with the Strategic Mission, Vision and Values.

RESPONSIBILITIES:

  • Lead the organization as part of the creative aging field, primarily in the Bay Area. (5%)

  • Regular communications and engagement with the Board of Directors, and attentiveness for success in the Board and staff committees, shared goals and partnerships. (5%)

  • Maintain financial viability and integrity of the organization, including timely financial reporting and planning with the Finance Committee and the Board of Directors. Overseeing the finance related staff and consulting team (bookkeeper, audit review team, accountant, and any development team needed for planning or evaluation.) (10%)

  • Develop and regularly refine the Fund Development Plan; including growing the Stagebridge Legacy Society, supporting Board fundraising, meeting with or engaging existing and new individual donors, family foundations, and foundation and corporate funders and sponsors, and new prospects. Supervise grant writing consultant, for foundation proposal development and or other subcontracting or staff in development. And reporting to Board and Dev. Team. We bring in about $220,000 in earned revenues, and fundraise for $350,000 on average p/yr. (30%)

  • Hire, supervise, evaluate and strengthen the team of diverse multicultural staff, and consultants. There is one other FT (Program Manager) staff, and three, 20 hr. a week, part-time, program, and marketing/PR/ staff, and 2 contracted consultants in bookkeeping and grant writing. Plus, over 25 instructors or storytellers, who are salaried and part-time (4-10 hrs. per week on average—overseen by the staff program managers.) (15%)

  • Meet with instructors, and students, attend programs as possible, and serve to support the framework for the artistic direction of the agency and its programs. Oversee Stagebridges’ programs and services with managing and supportive staff and consultants: (20%)

    • The Performing Arts Institute (PAI)--Three ten-week semesters classes (22+ classes per quarter for over 250 students per year) taught by professional artists, and a summer session plus miscellaneous Showcases or special performances or partnerships.

    • Storybridge (Schools’ program)—Professional storytellers engage students in public schools, grades 1-5, and train and motivate them to interview elders.

    • Seniors Reaching Out (SRO) (programs in the community; many fee-based in institutions serving other elders.)

    • Storytelling (EPIC storytelling program, Love Lines, performances and auditions for the Marsh-Tell it on Tuesday, and workshops for PATI, SRO and Storybridge.)

    • Brand development and marketing of Stagebridge and its programs to diverse Bay Area communities, to increase student enrollment, participation, & community partnerships. (15%)

QUALIFICATIONS:

  • Minimum of 7-10 years in non-profit management in leadership positions, ideally 3-4 years at least, as an Executive Director

  • Background in theater management (improv, Playback Theatre, dance, music and/or storytelling)

  • Demonstrated success in fundraising and earned income sponsorships and partnerships

  • Demonstrated fiduciary planning, reporting and oversight

  • Knowledge of Bay Area arts/performance community and awareness of other national/global opportunities for partnership

  • Knowledge of aging issues and some experience in the creative aging field

  • Outstanding organization and culture shaping skills

  • Highly proficient in Microsoft Office for PC including Excel and QuickBooks

  • Evidence of strong communication skills; written and verbal

  • Team builder, able to motivate, shape and inspire a diverse community.

QUALITIES:

  • Great listening skills

  • Organized, punctual, and well-tempered

  • Creative, proven, and dynamic leader

  • Inspiring team member and motivator of board, donors, funders, staff and volunteers

  • Commitment to ensuring we are a diverse, community-based organization

  • Connector and convener

  • Attentive to established and new organizational goals, and determined to meet them with the team or whomever else needed to do so

  • Balanced office, finance, planning, public relations, marketing, and fundraising skills

  • Steady, committed leader in the arts or elder field

  • Impeccable follow-through and attentive to meeting deadlines

  • Wholistic systems thinker, knowledgeable about Bay Area arts and contacts

  • Well-connected and able to leverage his/her/contacts and fundraising for Stagebridge

APPLICATION PROCESS: We encourage you to first review our website, mission, programs and history, and email:

  • A detailed cover letter on why you feel you are qualified and are a superior candidate for the position (please review and be sure you have the experience and skills sought.)

  • Your resume detailing required skills, successes, and experience.

  • 3 references with your application, including their names, title, company, & contact info (phone & email)

    Note: Stagebridge will not contact them without your permission (between interview 2 & 3)

  • Provide writing sample, preferably a successful grant proposal or annual fund campaign letter.

Please email your materials with cover letter, resume and references in one email.

Incomplete application packages will not be considered.

CONTACT: Tracy Gary, Interim Executive Director, and the Hiring Committee

EMAIL: tracy@stagebridge.org

ADDRESSEE: Tracy Gary

QUESTIONS: Email your questions and we will be happy to get back to you, ASAP.

Please be SURE your name, email and phone are included, or we cannot promise to contact you. We are an equal opportunity employer. All qualified applicants are encouraged to apply. We will let you know if you are no longer being considered within two weeks of the submission of your letter and resume.

Please pass this job on to those who may be qualified to for this position at Stagebridge.

___________________________________

PART-TIME OPERATIONS COORDINATOR

To see a PDF copy of this job description, please click here.

Summary: We are seeking a skilled administrative team member to coordinate, organize and perform basic reception and office management functions.

Stagebridge seeks a part-time Operations Coordinator who has a love for the arts, and elders, and will work in collaboration with our staff team of 2 FT workers, 3 part-time and 2 key consultants, our board, plus some 35 instructors, including storytellers, and our adult senior student community.

Responsibilities include, but are not limited to:

(A)-Administrative Support and Staff:

  • Managing office communications and mail for 6-8 co-workers, consultants &/or committees

  • Photocopying and filing and maintaining key on line and corporate records. (3%)

  • Maintaining office supply inventory and ordering materials as needed (2%)

  • Supporting IT, phone, copier, and software issues; & manage, after ED approval, IT consultants

  • Filing as needed, (5%)

  • Attending staff meetings and keeping basic to dos, or notes, every 2 weeks (5%)

  • Assisting with other administrative duties as requested by the Executive Director (10%)

(B)-Program Support:

  • Support of class registrations & receipts with our program managers (10%)

(C)-Bookkeeping and development support:

  • Tabulating accounts receivables and payables preparations for our bookkeeper, including on line donation or income (PayPal etc.) summaries. (5% of job)

  • Managing check deposits using in-office machine, & other deposit to the bank as needed (5%)

  • Tracking donations and generating donor correspondence letters in support of donor relations (and updating registrations and donation on ACCESS or other upgraded software. (15%)

  • Assisting our Marketing & Development Coordinator with tasks for the monthly newsletters, public relations or letters as directed or delegated by the Executive Director. (20%)

(D) Board of Directors & committees mtg. management:

  • Coordinating scheduling with the ED, and board members, and meeting prep, attending Board meetings (daytime meetings, one monthly, 10-11 months per yr.) and typing minutes as requested by Board Secretary (3%)

  • And supporting committees meeting management. (2%)

Desired Skills or Necessities:

  • Excellent verbal and written communication skills

  • Ability to work independently and efficiently

  • Ability to communicate respectfully, and with grace and enthusiasm with a wide variety of personalities

  • Strong organizational skills

  • Evidence of being a team player

  • Attention to detail and strong and proven writing and editing skills (samples will be requested)

  • Excellent computer skills - MS Office, (including Excel) QuickBooks, proficiency on PCs (Mac welcomed, if preferred)

  • Graphic design skills (basic flyer or correspondence or chart design)

  • Event/production and organization skills

  • Experience in non-profit arts administration or elder services

  • Ability to lift at least 20 lbs.1-2 x as needed (supplies usually are delivered)

  • A car and valid driver’s license are required for periodic errands (1 x per wk. on average)

Qualities:

  • Care for, or passion for the arts, theatre and elders

  • Detail-oriented

  • Creative and efficient

  • Dependable, timely and able to commit to and keep to deadlines

  • Ability to multi-task while maintaining order and relative calm

  • Positive attitude

  • Patient

  • Tactful while being as honest as possible

  • Accepting and supportive of those who are of various abilities, ages, backgrounds, orientations and cultures

  • Cooperative; not a solo player

  • Flexible, with willingness to join in whatever is needed in a small office

  • Able to manage calmly during times of high volume work, or transitions

  • Upbeat and supportive to teachers, presenters, students, fellow staff, volunteers and board

APPLICATION PROCESS

1. Applications will be accepted on a rolling basis until the applicant is found. The hiring will be in December 2018 or early January 2019. (Office is closed Dec. 24th-Jan. 3rd)

2. The position is a 25 hr. a week job, with 1 hr. per day for lunch and break combined. Health care and other benefits, and two weeks of pro-rated, paid vacation are offered with generous paid holidays. Classes are available to staff to attend with permission of the ED.

If interested, we encourage you to first review our website, mission, programs and history, and submit:

  • A detailed cover letter on why you feel you are qualified and what you feel you have to offer to Stagebridge and this position.

  • An up-to-date resume detailing required skills, successes, and experience.

  • 2 references with your application, including their names, title, company, & contact info (phone & email)

    Note: Stagebridge will not contact them without your permission.

Please email your materials with cover letter, resume and references in one email.

Incomplete application packages will not be considered.

CONTACT: Tracy Gary, Interim Executive Director, and the Hiring Committee

EMAIL: tracy@stagebridge.org

ADDRESSEE: Tracy Gary

QUESTIONS: Email your questions and we will be happy to get back to you, ASAP.

Please be SURE your name, email and phone are included, or we cannot promise to contact you. We are an equal opportunity employer. All qualified applicants are encouraged to apply. We will let you know if you are no longer being considered within two weeks of the submission of your letter and resume.