Part-Time Operations Coordinator
PART-TIME OPERATIONS COORDINATOR
Summary: We are seeking a skilled administrative team member to coordinate, organize and perform basic reception and office management functions.
Stagebridge seeks a part-time Operations Coordinator who has a love for the arts, and elders, and will work in collaboration with our staff team of 2 FT workers, 3 part-time and 2 key consultants, our board, plus some 35 instructors, including storytellers, and our adult senior student community.
Responsibilities include, but are not limited to:
(A)-Administrative Support and Staff:
Managing office communications and mail for 6-8 co-workers, consultants &/or committees
Photocopying and filing and maintaining key on line and corporate records. (3%)
Maintaining office supply inventory and ordering materials as needed (2%)
Supporting IT, phone, copier, and software issues; & manage, after ED approval, IT consultants
Filing as needed, (5%)
Attending staff meetings and keeping basic to dos, or notes, every 2 weeks (5%)
Assisting with other administrative duties as requested by the Executive Director (10%)
Support of class registrations & receipts with our program managers (10%)
(C)-Bookkeeping and development support:
Tabulating accounts receivables and payables preparations for our bookkeeper, including on line donation or income (PayPal etc.) summaries. (5% of job)
Managing check deposits using in-office machine, & other deposit to the bank as needed (5%)
Tracking donations and generating donor correspondence letters in support of donor relations (and updating registrations and donation on ACCESS or other upgraded software. (15%)
Assisting our Marketing & Development Coordinator with tasks for the monthly newsletters, public relations or letters as directed or delegated by the Executive Director. (20%)
(D) Board of Directors & committees mtg. management:
Coordinating scheduling with the ED, and board members, and meeting prep, attending Board meetings (daytime meetings, one monthly, 10-11 months per yr.) and typing minutes as requested by Board Secretary (3%)
And supporting committees meeting management. (2%)
Desired Skills or Necessities:
Excellent verbal and written communication skills
Ability to work independently and efficiently
Ability to communicate respectfully, and with grace and enthusiasm with a wide variety of personalities
Strong organizational skills
Evidence of being a team player
Attention to detail and strong and proven writing and editing skills (samples will be requested)
Excellent computer skills - MS Office, (including Excel) QuickBooks, proficiency on PCs (Mac welcomed, if preferred)
Graphic design skills (basic flyer or correspondence or chart design)
Event/production and organization skills
Experience in non-profit arts administration or elder services
Ability to lift at least 20 lbs.1-2 x as needed (supplies usually are delivered)
A car and valid driver’s license are required for periodic errands (1 x per wk. on average)
Care for, or passion for the arts, theatre and elders
Creative and efficient
Dependable, timely and able to commit to and keep to deadlines
Ability to multi-task while maintaining order and relative calm
Tactful while being as honest as possible
Accepting and supportive of those who are of various abilities, ages, backgrounds, orientations and cultures
Cooperative; not a solo player
Flexible, with willingness to join in whatever is needed in a small office
Able to manage calmly during times of high volume work, or transitions
Upbeat and supportive to teachers, presenters, students, fellow staff, volunteers and board
1. Applications will be accepted on a rolling basis until the applicant is found. The hiring will be in December 2018 or early January 2019. (Office is closed Dec. 24th-Jan. 3rd)
2. The position is a 25 hr. a week job, with 1 hr. per day for lunch and break combined. Health care and other benefits, and two weeks of pro-rated, paid vacation are offered with generous paid holidays. Classes are available to staff to attend with permission of the ED.
If interested, we encourage you to first review our website, mission, programs and history, and submit:
A detailed cover letter on why you feel you are qualified and what you feel you have to offer to Stagebridge and this position.
An up-to-date resume detailing required skills, successes, and experience.
2 references with your application, including their names, title, company, & contact info (phone & email)
Note: Stagebridge will not contact them without your permission.
Please email your materials with cover letter, resume and references in one email.
Incomplete application packages will not be considered.
CONTACT: Tracy Gary, Interim Executive Director, and the Hiring Committee
ADDRESSEE: Tracy Gary
QUESTIONS: Email your questions and we will be happy to get back to you, ASAP.
Please be SURE your name, email and phone are included, or we cannot promise to contact you. We are an equal opportunity employer. All qualified applicants are encouraged to apply. We will let you know if you are no longer being considered within two weeks of the submission of your letter and resume.