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Operations, Program Development and Outreach/Full-Time

Compensation & Schedule

Salary: $79,000–$83,000, some benefits and a monthly health stipend

Application Deadline: Open March 31st, 2026

Organization: Stagebridge

Location: First Congregational Church, 2501 Harrison Street, Oakland, CA 94612

Reports To: Executive Director

Website: www.stagebridge.org

Mission

Stagebridge fosters a vibrant community where lifelong learners (50+) are celebrated and enriched through the performing arts. For over 47 years, we’ve offered a
welcoming space for older adults to explore singing, acting, storytelling, and dance, build confidence, and share their stories. We challenge outdated views of aging,
promote growth and creative expression, and help combat isolation by fostering connection and belonging.

Position Summary

The Full-Time Operations, Program Development & Outreach Coordinator provides the administrative backbone for Stagebridge while supporting the development of new programs, strengthening community partnerships, and helping expand our intergenerational programs and on-site daily programming. This role is ideal for someone who is organized, warm, proactive, and excited to support creative aging and community arts.

Core Responsibilities

1. Administrative & Operational Support

  • Maintain Stagebridge’s office and shared spaces.

  • Coordinate with building staff for room reservations, building access, and facility needs.

  • Manage general inboxes and respond to student, partner, and community inquiries.

  • Support onboarding for instructors.

  • Collect timesheets and prepare payroll inputs for the Executive Director.

  • Assist in maintaining organizational calendars and forward-facing documentation.

  • Support vendor coordination.

  • Assist with administrative tasks related to grants, reporting, and program data.

  • Maintain organized digital files, archives, and program materials.

2. Program Development Support

  • Assist the ED in thought partnership to create and maintain innovative programming.

  • Work with all staff and instructors on timelines, materials, and scheduling for new programs and initiatives.

  • Assist in the preparation of program descriptions, proposals, and supporting materials.

  • Coordinate pilot programs, workshops, and special projects.

  • Create and gather feedback, testimonials, and program data for evaluation and grants.

  • Support curriculum logistics (materials lists, accessibility considerations).

  • Track program performance metrics and maintain program documentation.

3. Community Outreach & Partnership Engagement

  • Support outreach to schools, senior centers, community organizations, arts groups, and local networks.

  • Represent Stagebridge at community events, resource fairs, and partner gatherings.

  • Distribute outreach materials (flyers, class schedules, announcements)

  • Maintain a simple outreach database with contacts, follow-ups, and partnership notes.

  • Assist with building referral pathways from community organizations to Stagebridge programs.

  • Coordinate meetings and follow‑up with partners interested in hosting workshops or collaborations.

4. Storybridge Program Support

  • Support outreach to schools, teachers, and district partners.

  • Help schedule Storybridge workshops, performances, and planning meetings.

  • Coordinate logistics for teaching artists and older adult storytellers.

  • Maintain Storybridge partner records, contacts, and communications.

  • Assist with creating and collecting student feedback, teacher evaluations, and program impact data.

  • Support ED with Storybridge expansion efforts, including new school partnerships and pilot sites.

  • Help prepare Storybridge materials: scripts, prompts, schedules, and documentation.

Qualifications

  • 5–7 years of experience in administrative, program coordination, or community engagement roles.

  • Fight ageism in your sleep!

  • Experience in nonprofit, arts, education, or community-based organizations.

  • Strong organizational and project management skills.

  • A can-do attitude-If you don’t know it, you take initiative to learn it!

  • Excellent communication skills with older adults and diverse communities.

  • A desire to learn new technology and manage simple databases or CRM tools.

  • Truly collaborative, warm, patient, community-oriented interpersonal style.

  • Commitment to equity, accessibility, and culturally responsive engagement.

  • Believe that older adults rock!

  • Ability to support occasional evening or weekend events.

Work Environment

  • Full-time, on-site role, with some travel, based in Oakland.

  • Occasional lifting up to 25 lbs.

  • Occasional evening or weekend support for performances or community events.

Applying for the role:

How to Apply:
Complete the application on the Stagebridge.org website for the Operations, Program Development, and Outreach Coordinator position. Subject line: OPO Role

What to upload (DOC or PDF only):

Cover Letter — Share your applicable experience, your work style and approach to prioritizing tasks, any experience working with seniors and the performing arts,
relevant networks, and why you’re an ideal candidate.

Resume

References — Include at least three professional references. (References will not be contacted without your permission.)

How to submit:

  1. Add your cover letter, resume, and references as DOC or PDF files using the upload function on the Stagebridge website.

  2. Submit your completed application by March 31st, 2026 (5pm)

Please Note:

  • Only applicants who submit a personalized cover letter and provide references will be considered.

  • Applicants will be notified of their status by mid-April.